Review the proposed revised language to Civil Code Sections 5910 and 5915 by following this link. On its face, the revised language is pretty innocuous. However, those with real-world experience with IDR in community associations (such as board members, managers and the attorneys that guide them) realize that AB 1738 will end up costing community associations more money for legal fees if this bill becomes law. Why? Because, as CAI’s California Legislative Action Committee (CAI-CLAC) suggested in its Call To Action on this Bill, “AB 1738 encourages members to bring attorneys and others to their first meeting with a single board member who has volunteered to help work out the member’s problem or concern. These simple ‘meet-and-confer’ conversations over coffee most often resolve an issue. When they occasionally don’t, either party may pursue a more formal Alternative Dispute Resolution (ADR) process that does involve lawyers. Nothing in law prevents lawyers from attending IDR right now, but AB 1738 actually promotes having them present to argue the issue(s). This will invariably make the discussion adversarial.”
CAI-CLAC went on to say that “[i]f a member brings an attorney, the HOA will very likely bring an attorney. At $300 per hour, each IDR will cost HOAs a minimum of $900 when one considers the lawyer’s time preparing, attending, and any follow up actions. This bill will end up increasing assessments.”
Because IDR is not a mediation, but a meeting with at least one member of the board, what is said at that meeting is not subject to the confidentiality requirements that cover the ADR process. AB 1738 would seemingly allow any comment made during the IDR meeting, and any document utilized in that process, to likely be admissible in future litigation. This means that any private, inadvertent, casual, or inaccurate statements made during IDR could become a problem for the association.
We need to convince the Governor that AB 1738 is neither warranted nor sensible and should be vetoed, as it will harm both members and HOAs. IDR is meant to be an informal, cost-effective way to resolve disputes, without attorneys. IDR was introduced into the Davis-Stirling Act because an owner claimed that they were unable to meet with members of their board to discuss their issues; under current law, if an association receives an IDR demand, the board, at the minimum, is required to have at least one board member meet with that owner to discuss and attempt to resolve their issues.
Currently, we advise our association clients participating in IDR with an owner to close and terminate any IDR meeting with the owner if the owner unexpectedly brings an attorney to the IDR meeting. Most boards rightfully do not want to meet with an owner and their attorney if the board does not have their legal counsel present. It just is not fair under most circumstances to have a board meeting with an attorney unless the association is likewise represented.
If the board feels that it wants to meet with the owner and their attorney, the association can be sure to also have its association attorney present at an rescheduled IDR meeting. Or the board can advise the owner that the board is willing to meet with them, but without attorneys present.
AB 1738 would revise the Civil Code to specifically allow an attorney to attend IDR to assist an owner. This would call into question the association’s ability to terminate the IDR meeting in order to ensure its attorney could also attend and provide an even playing field.
The Educational Community for Homeowners (ECHO), which also opposes the bill, recently provided a good explanation of the implications of this legislation: “By default, associations will bring their attorneys to IDR. In order to protect themselves, owners will also bring their attorneys. This increases expenses for both parties, and encourages an adversarial atmosphere.”
If anything, we would have liked to have seen a ban on attorneys attending or being an active part of the IDR meeting or process. If IDR doesn’t result in a resolution of the issue, attorneys can always get involved in the required alternative dispute resolution (ADR) process, which is required before filing a lawsuit.
So, please help make sure you don’t have to hire SwedelsonGottlieb to attend every IDR meeting with your owners. Contact Governor Brown as soon as possible to ensure this bill does not get signed into law.
• Follow this link to email the Governor’s office
• Enter your information, and select “AB 1738” from the drop-down menu (you’ll have to scroll down quite a bit).
• Click “Con” and paste the below text (or your own) into your message.
• Share your email with others, and ask them to oppose AB 1738.
• Email a copy to ECHO so they can keep track of the grassroots response: legislation@echo-ca.org
Dear Governor Brown,
I live and am on the Board of my HOA (or, I am a manager at or for a California homeowners association; or I work with California homeowners associations). California law allows for Internal Dispute Resolution (IDR) and provides a no-cost way for owners and boards of directors to settle differences in community associations. AB 1738 increases the cost by encouraging owners to have their lawyers attend the IDR meeting, and this would then mean their association would have to do the same so there is a level field.
California law also allows for Alternative Dispute Resolution (ADR) of disputes at community associations, and that is where owners can have their attorneys present. We need to keep IDR internal, informal and low cost. We do not need to make IDR an ADR.
IDR is not a mediation, and therefore does not have the same confidentiality requirements. AB 1738 encourages lawyer participation without providing confidentiality protection. This means anything said in IDR can be used against the association in any subsequent litigation.
AB 1738 legislation is harmful to homeowners, as it will undoubtedly increase the association’s costs and thus the assessments each owner is required to pay. And there is nothing to show that this cost is warranted, or more importantly, that owners need their attorney to attend an IDR meeting. For all of these reasons, I ask that you veto AB 1738.
Sincerely,
[Your Name]
[Your Street Address]
[Your City, State, Zip]